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Spring Travel Courses (May)
Timeline and Deadlines
DateTask
Ongoing
OngoingMarketing: info sessions, class visits, social media, posters, website updates, etc.
OngoingWork with International Education Center (IEC) to develop travel course budget as necessary
OngoingConfirm travel itinerary and expenses; Communicate with IEC for payments to be made
March - April
Mid MarchSpring Break
Mid MarchIEC and COF GEO Center: Create marketing material (Travel Course Card)
May - June - July - August
8/1Studio Abroad application goes live for spring travel courses
Last Week AugustMove in Day/Family Orientation
September
Labor Day WeekendNew Student Orientation
First Week of SeptemberFall semester class meetings begin
October
10/15Application and scholarship application deadline
10/15 - 10/25Review period
10/26Faculty provide acceptance/waitlist lists to the IEC
Third Week of OctoberIEC sends scholarship applicant list to financial aid: Review FAFSA information
Third Week of OctoberIEC will confirm no conflicts with disciplinary standing
Late OctoberMajor registration day: spring semester courses
November
11/1IEC sends notification of acceptance or waitlist and scholarship awards
First Week of NovemberOpen registration begins for all students
11/15Spring Travel Course: Deposit deadline ($750) *If course has fewer than 12 deposits, will be cancelled*
11/15First deadline for online forms.
11/17Student registration (List sent to Registrar by IEC)
11/20Bills for spring semester sent ($750 deposit for travel course appear as credit)
ThanksgivingThanksgiving Break
December
12/15Desired flight itinerary submitted to the IEC
12/20Spring semeseter tuition bills due in full ($750 deposit to appear as credit)
12/20Second deadline for Studio Abroad forms to be completed
3rd Week DecemberWinter Break begins
January
Mid-JanuaryAdd/Drop Period
Late JanuarySpring semester class meetings begin
1/25Flight deposit deadline. Deadline for flight deviations (not advertised, approved exceptions only)
Class MeetingsFaculty Leaders: Remind students to complete online forms
February - March - April
2/1Students complete Studio Abroad forms.
2/25Final group number and names (with correct spelling). Due 90 days before travel
May
5/1IEC confirms Studio Abroad forms completed
5/1IEC will confirm no conflicts with disciplinary standing; review health disclosures
5/1Finalize budget: How items will be paid (pre-paid, cash, p-card)
5/13 weeks prior to departure: IEC submits requests for cash advances
Mid May1-2 weeks prior to departure: Pre-Depature Orientation
5/15Submit final daily itinerary to IEC
5/15IEC: final confirmation, no student conflicts with disciplinary and academic standing
5/151 week prior to departure: Final pre-departure meeting with faculty and IEC
Late MayMay Travel Courses depart!
June
Mid JuneSchedule post-travel meeting with IEC to review expense reports, due 2 weeks from return date