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MASSART TRAVEL COURSE BUDGET PLANNING FORM
TABLE 1: COURSE INFORMATIONTABLE 2: FACULTY INFORMATION
Course Title: Program MassArt Faculty Leader
Estimated Travel dates:1) Name:
Number of nights:2) Name:
Support Staff or Program Specialist
TABLE 3: PARTICIPANT AND REVENUE INFORMATION1) Name:
Total # of student participants182) Name:
Total # of leaders and staff2
Total # of travelers20TABLE 4: CURRENCY
Rounded Program fee per student *BASED ON ESTIMATED COSTS*$200 Local Currency
Total expected revenue (rounded to even $100)$3,600 Anticipated conversion factor to US $
TABLE 5: ANTICIPATED EXPENSES
Anticipated Expenses# of Days or NightsPrice Per Person # of PersonsSubtotal: Estimated (local currency)Subtotal: Estimated (USD)Method of Payment*Actual Expense (local Currency)Acutal Expense (USD)
Payments to staff (e.g. teaching assistants, visiting artists)
Payment to on-site cultural liaison0
Domestic flights20$0
International flights20$0
Trains200
Bus200
Taxis200
Lodging Destination A200
Lodging Destination B200
Visas200
Admission fees for sites/museums, guided tours**$0$0
Tips/gratuities
Honoraria to on-site visiting artists**0 $0
Hospitality to hosts
Group Meals (e.g. farewell meal)180
Faculty/Staff Meal Allowance ($42 per day)142 $0
Phone/internet expenses for leaders$0
Faculty travel to/from the airport$0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Other expenses: (e.g. supplies)0
Subtotal of Variable Expenses0 $00$0
Contingency (fixed percentage of international airfare estimate)$0
Contingency (fixed percentage of domestic airfare estimate)$0
Per Person Travel Agency Fee (fixed value)$25 20$500
Overhead / Administrative Expenses (fixed value)$500
Travel Insurance (fixed value)$50 20$1,000
Emergency funds (fixed value)$1,500
Total expenses (each currency)0 3,500
Total Expenses Local Currency Converted + USD Expenses$3,500
Total expected revenue$3,600
Surplus/Deficit$100
*Method of Payment = Cash, Credit Card, Wire Transfer, Pre-Paid
**List all admissions fees and honoraria payments on second tab