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Full Proposal Packet

 

For Domestic and International Travel Courses

2019/20

 

Faculty and staff proposing to lead domestic and international travel courses must follow the process outlined below. MassArt faculty and staff leading day-long travel with students, with no overnight component, or non-academic, overnight travel are not required to complete this proposal packet.

 

You are encouraged to consult the MassArt Faculty-Led Travel Course Handbook, found on the MassArt wiki .

   

Instructions:

 

  1. Full proposals must include:
  • Part A: Proposal Cover Sheet: Page 2 of this packet, completed and signed by department chair ;
  • Part B: Overview and Course Details: Pages 3-4 of this packet, typed direc tly into the form ; all tables completed );
  • Part C: Written Proposal: Instructions on page 5 of this packet;
  • Part D: Required Attachments: Instructions on page 5 of this packet;
  • Part E: Budget Planning Form: Separate Excel template.

 

  1. Submit a signed, hard-copy of the full proposal by Friday, January 4, 2019 or as soon as possible to Erica Puccio, International Education Center, Kennedy 2 nd floor and/or email components A (scanned, signed copy), B, C, D & E as email attachments to erica.puccio@massart.edu by Friday, January 4, 2019 or as soon as possible.

 

  1. Proposals will be reviewed by the Travel Course Review Committee. Faculty on the TCRC committee may not propose travel courses to be considered. Final decision on Travel Courses will be made by approximately February 1, 2019 for the 2019/20 academic year.

 

  1. Please see the “MassArt Travel Course Guidelines.” These are meant to be a helpful guideline for faculty and staff submitting proposals to understand with more clarity the categories and types of information the committee will consider when reviewing proposals. They are not exhaustive, nor will every proposal address each item due to the different types of travel courses. The rubric following these guidelines, used by the Travel Course Review Committee during review of proposals, is also available to those who wish to see it.

 

  1. Please contact Erica Puccio at 617-879-7716 or erica.puccio@massart.edu with questions, especially faculty who have not proposed a course previously.


 

Part A) PROPOSAL COVER SHEET

 

Faculty/Staff Leader Section

Travel program destination:

Course title:

Leader 1:

Phone:

Email:

Department/Area/Office:

Leader 2:

Phone:

Email:

Department/Area/Office:

 

 

Endorsements

For MassArt faculty submitting travel course proposals

Department Chair* (sign/date):

Area Coordinator (sign/date):

 

Important Notes regarding travel course submissions from faculty:

 

  • MassArt travel courses follow same college-wide academic policies and procedures as non-travel courses. Travel course faculty leaders are responsible for knowing and adhering to all relevant policies and procedures including curriculum review process and course scheduling process. 
  • It is the policy of the department of Academic Affairs that full-time MassArt faculty must teach their travel course as part of their full-time course load. Course overloads and course releases cannot be permitted. Travel course faculty leaders and their chairs and coordinators are responsible for planning how area schedule needs will be accommodated.

 

Questions related to faculty or academic issues should be directed to Lyssa Palu-ay, Interim Provost/Senior Vice President for Academic Affairs: lpaluay@massart.edu

 

For MassArt staff proposing to serve as support staff for a course submitted by a MassArt faculty member:

Direct Supervisor (sign/date):

Division Vice President (sign/date)

 

*Department Chairs proposing travel courses are required to obtain approval by the Provost.

 


Part B) Overview and Course Details

 

All information in the tables is required. Please enter data into this document and return with your proposal.

 

I. Course Information

Destination (list all cities and countries if multiple):

Title of course :

Preferred Semester (Fall/Spring):

Tentative Travel Dates* :

 

*Note: current models include: a) fall semester course with travel during winter break; b) spring semester course with travel during spring break; c) spring semester course with travel during May/June.

II. Leader Information

Leader 1 Information

Name:

Title:

Department:

Institution:

Office Address:

Office Phone:

Email:

Enter in the space below a brief bio highlighting leader’s previous experience in the destination, fluency in the native language, knowledge of subject matter, and prior experience traveling with and/or leading student groups off-campus. (Note: a 100-word bio for promotional purposes is requested below.)

Bio:

 

 

Leader 2 Information

Name:

Title:

Department:

Institution:

Office Address:

Office Phone:

Email:

Enter in the space below a brief bio highlighting leader’s previous experience in the destination, fluency in the native language, knowledge of subject matter, and prior experience traveling with and/or leading student groups off-campus. (Note: a 100-word bio for promotional purposes is requested below.)

Bio:

 

 

 

III. Academic Information

MassArt travel courses follow the same college-wide academic policies and procedures as non-travel courses. Travel course faculty leaders are responsible for adhering to relevant policies and procedures including their departmental curriculum review process, course scheduling process, etc. Complete proposals include the following information.

Type of academic credit (UG, G or both):

Proposed department to grant credit:

Mission statement and goals of the proposed department:

Proposed course title & course numbers (UG and/or G):

Proposed number of credits:

Specific academic or studio requirements this program will fulfill:

Prerequisite, if any:

 

 

 

IV. Anticipated Schedule

Pre-departure group meeting or class dates:

Specific travel dates:

Meeting or class dates after travel:

Coursework completion date:

Grades due:

 

V. Participants

Ideal number of students*:

Maximum number of student recommended (explain)*:

Open to (yes/no):  MassArt graduate students:

Continuing Education students:

MassArt first year students:

ProArts Students:

Colleges of the Fenway students:

Are there any physical/mobility requirements for participation? Are there possible adjustments for physical impairments?**

 

*Note: A minimum enrollment of 18 students is required for courses with 2 faculty; courses with 1 faculty (and 1 support staff) cannot cap courses at fewer than 16 but may be approved to run with 12 enrolled students. See Travel Course Handbook for specific information on enrollment.

**Example: This program will require participants to navigate extensive walking on uneven ground and includes tours to sites with multiple steps.  

 

VI. Travel, Health and Safety Information

Travel Agent: If you have already inquired about arrangements with a travel agent, tour provider or on-site assistant, provide their name, contact information and the arrangement details:

Risk Factors: Risk factors associated with the locations you plan to go to, and how you will handle them (check www.travel.state.gov and www.cdc.gov for your destination). Please include the items below:

Hospital: List of at least 1 local hospital or medical/emergency service in each destination:

Immunizations: List of required immunizations/vaccinations:

Health Risks: List potential health risks:

Embassies: List of local U.S. Embassies and/or Consulates:

Local Laws: Information on relevant local laws and police, including 9-1-1 equivalent:

On-Site Transportation: Information on use of bus, subway, taxi, train, etc. on-site:

Political Climate: Up-to-date information on the political climate and stability:

Homestays: If homestays are to be used, provide information on the placement company and their services:

 

VII. Promotional Information

Course Description

Enter in the space below a one sentence course description to serve as a “hook” on the MassArt web page.

 

Enter in the space below a course/program description for inclusion in travel course brochure or on web ( 200 words maximum ).

 

 

 

Leader Bios

Enter in the space below a one paragraph bio for each leader. *For use with the promotional travel course card. Please keep your bio to 100 words.*

Leader 1 Bio:

 

 

Leader 2 Bio:

 

 


 

Part C) Written Proposal

 

The written proposal should contain the following information:

  • Overview of travel course and general activities, list of highlights/places of interest that will be visited (universities, museums, historic sites, organizations, artist studios, galleries)
  • Purpose and significance of travel: Explain the significance of travel in achieving this program’s learning outcomes.  Why is it important for students to go to this particular destination? How is the program/course aligned with MassArt’s strategic priority of Global Education? N.B. This last point should be addressed by both domestic and international travel courses; all MassArt travel courses must include a cultural-learning component. 
  • Explain any institutional connections that MassArt or the Colleges of the Fenway has with the destination.
  • Other organizations, schools or government institutions involved in this travel program, if any.
  • Does this program include a community engagement or service learning component? Describe.
  • Other relevant information.

 

Part D) Required Attachments

 

  1. Draft travel itinerary with map and itinerary route.
  2. Draft syllabus with learning objectives.
  3. 4-5 electronic images of destination, with credit clearly identified in image name, suitable for use in travel course brochure or on www.massart.edu.

 

Part E) Budget Planning Form

 

Please see attached “Budget Template” for a blank budget planning spreadsheet. A completed budget planning spreadsheet should be submitted with your proposal, and includes a budget at the minimum enrollment of 18 students with 2 faculty and 12 students with 1 faculty.