For more information and updates on MassArt's response to the Coronavirus/COVID-19 pandemic, please visit Please review the Technology department operations during Coronavirus-COVID-19 pandemic wiki article for information on access to Technology department facilities and services. Please submit technical issues and service requests to the help desk web customer portal, via email at, or via phone 617.879.7888.
Page tree





To: Budge t Cu st od i an s


From: Kurt Steinberg , Executive V i c e P r es i den t


Subject: FY20 1 9 Budge t Deve l op m en t


Date: January 16, 2018




A s w e e n te r t h e budg e t d e v el op m e n t p r o cess for FY19 , MassArt is facing continued economic challenges, although we see an increase in student enrollment, overall state funding is flat, and we are held to only a 4% increase in tuition by the BHE, while expenses continue to increase.  For the sake of our long-term financial health and keeping the cost of the education we provide affordable for students, at this time, we will continue to meet the expectations of our Board of Trustees and present a balanced budget for their final approval.


While we do not anticipate any increase in the Governor’s budget, we are hopeful that the budget request will be followed by proposals from both the House and the Senate that will be more positive.  The two sides will meet in conference and produce the FY’19 Budget for the Commonwealth sometime in late June.  President Nelson will continue to work with the other State University Presidents to request from the legislature funding for our students and operating the college that preserves affordability for our students, funds collective bargaining, and helps us guarantee the necessary resources to support our academic program.


The budget commitment for FY 19 will be to fund the essential operations of the college, without special projects or other expansion spending.


MassArt Budget Process:

  • FY19 Budget Memo released to Trust Fund Custodians – January
  • Opening Access to Budget Pak (MassArt’s On-line Budget system ) – January
  • Completed Budget Requests and notify area Vice President – Feb 16, 2018
  • Submission of Vice President approved Budget Requests to A&F – March 2, 2018
  • VP Meetings with A&F (weeks of March 5 th – March16th)
  • A&F will review and prepare reports for President and Vice Presidents for discussion
  • Submission to Vice Presidents and President for final review – early April 2019
  • Approval by Board of Trustees – June 2019
  • The tasks and related time sequence for preparing the annual operating budget are documented and disseminated to appropriate College fund custodians


This year, as we have over the last several years, the university continues to work diligently toward addressing the ongoing budgetary challenges, while simultaneously providing our students the quality education and services they have come to expect.  As we move into FY19, we must continue to work together, prioritizing our goals to meet our fiscal responsibilities and student’s needs, and I ask that you keep this in mind, as you submit your department’s budgets. 


To that end all departments across campus have completed Budget Pak training for Trust Fund Custodians, and Academic Affairs will join the entirety of the college in one unified budget approach, including communication between Trust Fund Custodians/Studio Managers and Departmental VPs prior to budget submission, and budget reviews in Chairs and Cabinet meetings.  Budget help including Budget Pak assistance is available on the Wiki at , where you will find current and historical MassArt budget information, as well as Budget Pak support resources.


If you have any questions regarding the 2019 Budget process, please feel free to contact Bob Perry at x7269 or email





F isc a l Y e a r 2019 Budg e t I n str u cti ons


Access to Budget Pak, Budget Pak resources and other budget materials are located at on the MassArt Budget Office wiki page. The Budget Pak materials and this process were designed to make it easier to develop your budget.  Features include reports, historical data, and ability to make notes and upload supporting documentation. 


Yo ur department pay r o l l e xp e n s e a ss o ci a te d w it h you r op er a ti o n will be located in the program for you to review and approve.   A guide to using Budget Pak , as well as other budget material is available on the site to help you complete your departmental budget.


I f yo u wou l d li k e t o m ee t w it h m e p ri o r t o t h e b udg e t d e adl i n e , p le a s e c on t a c t you r V ic e P resi d e n t t o d isc u s s sc h e du li n g a m eeti n g t o a sses s you r FY201 9 d e pa rt m e n t a l n ee d s a s t h e y rel a t e t o n e w f a cilitie s ser v ices , n e w I T ser v ice s an d e qu i p m e n t , an d e m er g e n c y c ap it a l e qu i p m e n t . Other appropriate staff may be invited to attend the meeting.


Finally, we will develop a consolidated list of requests, which will be distributed to area Vice Presidents, who will then prioritize institutional needs based on available funding. Please note that these facilities, IT, and capital equipment items should not be included in your department’s budget request.  A separate process will be used to collect that information.


A s b ef o re , t h e V ic e P resi d e n t s an d t h e P re s i d e n t w il l re v ie w t h e c u rre n t p ers onn e l budg e t an d d e v el o p a ss u m p ti on s f o r FY201 9 p ers onn e l n ee d s an d p ri o ritie s . P le a s e d o no t i n cl ud e an tici pa te d p ers onn e l n ee d s i n you r d e pa rt m e n t’ s op er a ti ona l budg e t re qu est .  Please do not include these request in Budget Pak and under separate cover to your area VP with justifications and projected expense.


Each department’s operating budget represents the total amount of annual and recurring expenditures, which support the necessary basic operation of your program. Many fund custodians find it helpful to refer to previous budgets for past 2 fiscal years.


All budget request forms are due Friday, February 26, 2018 to your area Vice Presidents. In addition, if your department brings in revenue to the college, a separate memo will be sent in the next few weeks.


Vice Presidents will need to review and submit departmental budgets no later than Friday, March 2, 2018.


Than k yo u an d i f yo u hav e an y qu esti on s , p le a s e d o no t h esit a t e t o c on t a c t m e .