Supervisor Responsibilities

Creating Jobs

If a department has a need for a Work Study student employee, it is the supervisor's responsibility to create the job posting on the Career Development page.

Posting Jobs

Once your job posting is submitted to Career Development, Career Services will approve your job (pending review) and students will be able to access your posting. It is also the responsibility of the supervisor to expire the job posting once it has been filled.

Interview

Supervisors are responsible for interviewing candidates for their position. After interviews are conducted, supervisors should choose the best candidate for the position.

Hire

After the student is offered and accepts the position, the student must complete a Work Study Contract, available in the Office of Student Financial Assistance. Once the student has completed the Work Study Contract, a PDF copy of the contract will be emailed to the supervisor. Supervisors are responsible for making sure their student employees are not working before completing a Work Study Contract.

Supervise

As the student works, the Supervisor will need to manage the student employee. Feedback on performance should be given on a regular basis.

Timesheet

MassArt utilizes an electronic timesheet program called TimesheetX. Each pay period, the student must complete an electronic timesheet, which the supervisor must approve. The supervisor is responsible for verifying and approving the hours worked.

Download Work Study Timesheets & Payroll Schedule