For more information and updates on MassArt's response to the Coronavirus/COVID-19 pandemic, please visit massart.edu/coronavirus. Please review the Technology department operations during Coronavirus-COVID-19 pandemic wiki article for information on access to Technology department facilities and services. Please submit technical issues and service requests to the help desk web customer portal, via email at helpdesk@massart.edu, or via phone 617.879.7888.
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4/2/2021 - COVID Operations Update: Vaccine Info, Shorter Tues/Thurs Testing Hours, CoVerified Update

Dear MassArt Community,

Hope all is well with you! I’m writing today with updates on the following topics: 

  • COVID-19 is Still Here

  • Vaccine Reminders

  • Testing Site Hours Updated

  • CoVerified Format Change

COVID-19 is Still Here 

In our MassArt community and in the surrounding communities, we have seen a dramatic spike in COVID-19 cases since the beginning of March, especially in people ages 0 - 19 and 20 - 29. With the warm weather, longer days and more vaccines coming soon, thankfully we have a lot of reasons to feel positive and hope on the horizon. However, now is the time to stay vigilant and keep up the good work of mask wearing, physical distancing, hand washing, and monitoring for symptoms to make sure we can finish the rest of the semester strong. You should still avoid gatherings with those outside of your household/social bubble and stay home if you are feeling sick. 

Vaccine Reminders 

  • Even after receiving the vaccine, all community members still need to continue testing at their regular frequency. We will share updated guidelines on testing protocols for those who are fully vaccinated as soon as they’re available. 

    • The reason for this is while the vaccines are very effective at preventing hospitalization and death, it is still possible for a fully-vaccinated person to get the virus and pass it on to others. 

  • Experiencing symptoms after the shot is a normal and expected response to the vaccine. Some normal symptoms that can be expected are pain or soreness at the injection site, fatigue, or headache. However, any respiratory symptoms (such as sore throat, cough, or shortness of breath) are cause for concern, as the vaccine cannot cause these. 

    • If you are having respiratory symptoms, call the COVID hotline or seek other medical help right away.

  • Vaccines work! The more people who get COVID-19 vaccines, the fewer people who will get sick from the virus and pass it to others, which is the best way we can control and end the pandemic. 

    • Here’s a great visual by the CDC about how successful the vaccines have been in a small setting:  

Testing Site Hours Updated

Next week, we will be adjusting the testing site hours. Starting April 6th, on Tuesdays and Thursdays the testing site will only run from 8:30am to 12:00pm. 

Remember to book an appointment on CoVerified so you can be assured that the testing site is operating. 

MONDAY 8:30am – 12:00pm

1:00pm – 5:00pm

TUESDAY   8:30am – 12pm * recent change

WEDNESDAY   8:30am – 12pm  

1 – 5pm

THURSDAY   8:30am – 12pm  * recent change

FRIDAY   8:30am – 12pm  

1 – 3pm

 SATURDAY  10am – 2pm

SUNDAY Closed

CoVerified Format Change

The CoVerified app team has redesigned their format for an improved user experience. This has been implemented on their website, and will be updating in the mobile application soon. Here’s a sneak peak of what it will look like: 

In our next update: 

Information about support from the MassArt COVID Team about getting a vaccine appointment. It’s very exciting that as of April 19, everyone over the age of 16 will be eligible for the vaccine! We hope that many students will get vaccinated before starting their summer break.

We’ve started the month of April with some showers, so hopefully we’ll have some May flowers! Thank you for all you’re doing to stay COVID-safe, please keep up the good work.

Take care,
Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 


3/19/2021 - COVID Operations Update: Vaccine FAQs, Testing Site Closed 3/25

Dear MassArt Community,

I hope this message finds you well and enjoying the (sometimes) warmer weather as we head into spring! Today I want to share information primarily focused on the COVID-19 vaccine, along with an update on the campus testing site. 

Vaccination - How & When to Get Your COVID-19 Vaccine

Receiving the COVID-19 vaccine is highly recommended, although not required at this time. 

This week Governor Baker announced an updated vaccination timeline for Massachusetts residents:

  • March 22:  Residents 60+ and certain workers (including those who work in a grocery store, restaurant or cafe, and public works and sanitation workers)

  • April 19:  General public ages 16 years of age and older

We recommend that EVERYONE PRE-REGISTER to get vaccinated as soon as possible and make your process efficient: https://www.mass.gov/covid-19-vaccine?n. It only takes 5 minutes to register and ensures you will receive updates and information on vaccine appointments as soon as you’re eligible. 

Once you have received full COVID-19 immunization, please fill out this form to let the College know. As with all your health information, it is protected by HIPAA law and will be kept private.  

Frequently Asked Questions / FAQs

Q.  What does it mean if I’m vaccinated?

  1. Thanks to the scientists who worked hard to develop and ensure the vaccine met all safety requirements, receiving the vaccine means you are protected from getting sick from COVID-19.  The Moderna and Pfizer vaccines both require 2 doses, and it is crucial that you get both of these doses for full immunity. Full immunity is reached 2 weeks after you get the second dose of the vaccine. The Johnson & Johnson vaccine requires just 1 dose, and full immunity is reached 2 weeks after your first and only dose of the vaccine.


Q.  Do I still need to get tested if I am fully vaccinated?

  1. All community members still need to continue testing at their regular frequency even after receiving the vaccine. Soon, public health experts expect to have enough information about how effectively the vaccine reduces transmission of the virus (SARS-CoV2) from one person to another; however, right now we only know that the vaccine is very effective at preventing people from getting the disease (COVID-19) themselves. That’s why we all need to continue wearing masks, physical distancing and following all the other safety measures until we know more. We will share updated guidelines on testing protocols for those who are fully vaccinated as soon as they’re available. 


Q.  Can I get COVID-19 from the vaccine? 

  1. No. Experiencing symptoms after the shot is a normal and expected response to the vaccine that shows your body's immune response is reacting to the protein the vaccine gives you to block the virus. Some normal symptoms that can be expected are pain or soreness at the injection site, fatigue, or headache.

However, any respiratory symptoms (such as sore throat, cough, or shortness of breath) are cause for concern, as the vaccine cannot cause these. If you have this type of symptom, call the COVID hotline or seek other medical help right away.

Q.  If I get the vaccine, will I test positive on our tests?

  1. Receiving the vaccine will not cause you to get a positive test result on a COVID-19 test. Only an active infection of COVID-19 will cause a positive test result. 


Q. If I live in another state or country, can I still get the COVID-19 vaccine in Massachusetts? 

     A. Yes! The Massachusetts vaccine program is for those who live, work and study in  

          Massachusetts. This means that students, including international students, and faculty or    

          staff who live in a different state are eligible to receive a vaccine in Massachusetts. 

Please see the Wiki page for more information on the vaccine.

Testing Site Hours

The campus testing site will be closed on Thursday, March 25th for MassArt Day. 

I remain hopeful with Spring and increased vaccination on the horizon as we continue to persevere through the year. 

Take care,
Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 


3/1/2021 - COVID Operations Update: Testing Site Hours, Test Result Delays, Two Weeks Without a Positive Test

Dear MassArt Community,

Happy Monday, we’ve made it to March!

I want to share just a few quick updates in this email:

  • Testing Site Hours Update

  • Minor Test Results Delays from the Broad Institute 

  • Two Weeks, Zero Positive Tests


Testing Site Hours Updated

Starting March 5th, the testing site will close at 3:00pm on Fridays. Additionally, the testing site is closed for appointments from 12-1pm Monday through Friday. Remember to book an appointment so you can be assured that the testing site is operating. 

MONDAY

8:30 am – 12pm

1 – 5 pm

TUESDAY   

8:30 am – 12pm 

1 – 5 pm

WEDNESDAY   

8:30 am – 12pm  

1 – 5 pm

THURSDAY   

8:30 am – 12pm  

1 – 5 pm

FRIDAY   

8:30 am – 12pm  

1 – 3 pm * recent change

 SATURDAY  

10 am – 2pm


Minor Test Results Delays 

Typically, our test results are processed at the Broad Institute very quickly, and we receive the test results in the early morning from the day before. Over the last several days, we have been receiving the test results in the afternoon and evening from the day before. This is no cause for concern, but we want to notify the community to plan accordingly around this.

You should be testing 2-3 days before you are due for your next test to prevent being RESTRICTED from access to campus.

Students and employees who are on campus 3+ days a week and all resident students should be testing every 7 days, to ensure you will stay CLEAR in CoVerified for campus access. 

People who are on campus 1-2 days a week or less should be testing every 14 days. 

A reminder of the testing frequency is below: 

Two Weeks, Zero Positive Tests

Lastly, on a happy note, we can all celebrate the fact that we have not had a positive test in our community for 14 days. Our COVID-19 Campus Dashboard reflects this in the most recent update, however I wanted to specifically highlight this success. This is a major accomplishment that is due to the diligence of each and every one of you. The protocols of distancing, mask wearing, hand washing, and regular testing work to keep us all safe, and I want to thank you all for doing your part.


Take care,
Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 


2/19/2021 - COVID Operations Update: Inconclusive Results, New Virus Strain, MA Vaccine Rollout, Swiss Cheese Defense 2.0

Dear MassArt Community, 

As the snow continues to fall tonight, I hope you are all staying safe and warm. Here’s what I want to share in this email:

  • Inconclusive Test Results & Next Steps

  • New Virus Strains in MA

  • Massachusetts Vaccine Rollout

  • Swiss Cheese Defense

 

Inconclusive Test Results & Next Steps

Recently, some of you have received an “inconclusive” test result from a test on campus, so I’d like to shed some light on what those results mean, and what to do about them. All 3 types of inconclusive tests require you to retest as soon as possible, as you will not be cleared for campus access until you have a negative test result. 

 

If you receive a notification from CoVerified that you received an inconclusive test result, here’s what to do:

  • In the CoVerified app, go to Testing, and then Select the icon circled to view your test results. 

  • Next, select your most recent lab result. From there, select the circled icon to view your official lab document. 

  • Or, on the CoVerified website: Go to Test Result History > select View on the most recent test result, and then select “Attachment 1.” This will show your official lab document. 


Below are the explanations of types of inconclusive results: 

Test Result

Reason

Invalid

What your results will look like:

What it means: There was not enough material from your nose on the swab to analyze. You will need to re-test as soon as possible. Make sure to blow your nose and wash your hands before swabbing.

Inconclusive

Inconclusive for SARS-CoV-2 by RT-PCR with one of the two viral probes (either N1 or N2) being detected while the other is not detected. Recommend re-collection of specimen.

What it means: You will need to retest as soon as possible to confirm if you have a positive or negative result. This type of result is more likely to re-test positive, although the probability is still very low.

TNP (Test Not Processed)

What your results will look like:

What it means: The test could not be processed -- most often you did not blow your nose enough beforehand, resulting in excessive mucus on the swab, or the swab is placed upside down. You can look for the exact reason in your test result and how to solve this problem on this page: https://sites.broadinstitute.org/safe-for-school/result-code-information

 

Please see the full page about test results on the COVID Wiki page for more information. 

New Virus Strain in MA

It was announced this week that one of the new strains of SARS-CoV2 has been detected in Massachusetts. These strains are expected to be more contagious, which is another good reminder to:

  • Wear at least 1, ideally 2, well-fitting masks

  • Wash your hands frequently

  • Keep 6 feet of distance from others whenever possible

  • Stay home if you are not feeling well

  • Test regularly

These protective measures are just as effective with this new virus strain. Thus far we have not seen any evidence of on-campus transmission of the virus. This is a direct result of your conscientious observance of guidance and behavior that reduces risk for yourself and others.

Massachusetts Vaccine Rollout

As we‘ve mentioned, MassArt will not be a vaccination site. We are encouraging anyone who meets eligibility criteria to get vaccinated through other local vaccination sites. 

As of this week, individuals who meet the following criteria are now eligible for the vaccine:

  • Individuals age 75 and older

  • Individuals age 65-74

  • Individuals with 2+ underlying  medical conditions

  • Residents and staff of low-income and affordable senior housing

We continue to strongly recommend that everyone get vaccinated as soon as you are eligible -- this is another added measure of keeping yourself and others safe and healthy. Please see the COVID Wiki page for more information. 

Swiss Cheese Defense 2.0

As we learn more about what is effective against the virus and the vaccine roll out is underway, here’s an updated version of our Swiss Cheese model. 

Each method on its own has flaws and is not 100% effective; however, in combination these methods are the most effective way we know to help keep the community as safe and healthy as possible. 

Thank you for continuing to do your part!


Take care, 

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 

2/12/2021 - COVID Operations Update: Mask Requirement, COVID Hotline, Contact Tracing, Testing Hours

Dear MassArt Community, 

As we head into the long Presidents’ Day weekend, I’m writing with a few important updates about:

Mask Wearing: 1 Mask Required / 2 Masks Recommended

Recently there’s been a lot of discussion about the ongoing need for masks, worn correctly:

In Massachusetts, masks are required in all public spaces, indoors and outdoors. 

On campus, everyone is required to wear a mask, and to wear it correctly -- covering your nose and mouth, and it should have 3 layers. Science has shown that masks are 95% effective at stopping transmission, and we have seen evidence of this on campus. 

This week’s update from the CDC: due to the different, highly contagious viral variants that are now circulating, we are recommending wearing 2 masks any time you’re inside a public space and/or around many other people. The specific CDC recommendation is that you start with a disposable medical mask underneath, with a cloth mask layered over the top (see Dr. Anthony Fauci below to see how it’s done).

Most important is to make sure that masks fit properly:

  • covering both your nose and mouth

  • the inner medical mask should have a nose wire to make a proper seal against your nose

  • the outer cloth mask should press the inner mask closer to your face and ensure a tighter fit 

 COVID Hotline 

Friendly reminder: only URGENT questions should be directed to the COVID Hotline. All other inquiries should be directed to the COVID Team’s email address covid@massart.edu. This will allow our team to respond to truly urgent questions in a timely way.

Call the COVID Hotline 401.281.9332 with questions such as:

My roommate tested positive, what do I do?

I’m experiencing symptoms, where can I get a test?

Email covid@massart.edu to ask:

I’m having trouble with booking an appointment in CoVerified. 

I’d like to come to campus but I haven’t been on campus since last fall. What do I need to do? 

Many answers to commonly asked questions can also be found on the COVID Wiki page

Campus Testing Site Hours

Monday             Feb 15               CLOSED for Presidents’ Day

Tuesday            Feb 16               Return to regular hours

                                                     Monday to Friday   8:30am-12:00pm, 1:00pm-5:00pm

                                                     Saturday  10:00am-2:00pm

Reminder of Contact Tracing Protocol

If you’re curious or or have questions about our Contact Tracing Protocol, here are two visuals made by MassArt alumni to demonstrate the MassArt Contact Tracing Team's process as well as the importance of quarantine:

Alumnus Michael Aiello / Contact Tracing 

Alumna Zoé Gillette / Quarantine

Thank you for following all the COVID-19 protocols that are keeping yourself and the whole MassArt community as safe as possible.

I hope you can enjoy some fresh air and relaxation this weekend -- be well!

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 


1/31/2021 - COVID Update: Recent Campus COVID-19 Exposure and Quarantining

Dear MassArt Community, 

As we head into the second week of the semester, I’m writing with information about how the MassArt COVID Team has been operating as many people return to campus.  

In the past few days, we have had a few inquiries about COVID-19 exposures and several groups of students being placed into quarantine. This information is accurate: several MassArt community members have been required to quarantine, after individual in-depth discussions with an assigned MassArt contact tracer to carefully evaluate the individual exposure and risk. Thus far, no one who was exposed in these settings has tested positive after the exposure. 

Since August, MassArt has been employing a comprehensive COVID-19 Operations plan on our campus, which includes:

  • “Two Return Test” Protocol. This protocol is in place to ensure that everyone has a 1st negative test result prior to their first activity on campus for the semester, and a 2nd negative test to confirm their negative status between 4 and 8 days later. 

  • Robust Contact Tracing. MassArt contact tracers work quickly to notify anyone at risk of exposure and require these individuals to quarantine. We use many factors to determine who was at risk and therefore who needs to stay home and quarantine. Quarantine is a necessary, required public health measure for anyone identified as being around someone who has COVID-19 to make sure that those who have a confirmed exposure do not further increase risk in the community. 

  • Proactive Quarantine Requirements. The number of people in quarantine should not be considered a worrying measure of how many cases there are at MassArt -- rather, it should be viewed as a reassuring measure of how well our community is doing to identify any risk and immediately stop the spread of the virus.  

We continue to strive for transparent communications about COVID-19 Operations on the MassArt campus, and I encourage you to use these resources to remain informed:

  • The COVID-19 Campus Dashboard shares information about COVID management on campus, with weekly updates every Wednesday about testing, positive cases, and the number of people who are in isolation and quarantine that week. 

  • The Wiki resources for COVID-19 include weekly notes about dashboard metrics; an archive of COVID Operations email messages; a list of FAQs, and other resources. 

COVID-19 Protocols -- Keep Yourself & Others Safe

  • Report your symptoms daily in CoVerified

  • Ensure that you have a negative test result (not a pending test) before returning to campus for the first time 

  • After completing your 2 return tests, resume ongoing testing according to your required testing frequency of your time on campus

  • Reach out to the COVID Team if you are concerned about an exposure-- call, text or email so we can arrange alternative testing (do NOT show up to test at the campus testing site)

  • Contact Student Health (617.879.5220) or your primary care provider if you have symptoms 

  • Respond promptly if a contact tracer reaches out to you-- answer their questions and follow their directions to ensure your own and others’ safety  

  • As always, wear a mask, physical distance by 6ft and wash or sanitize your hands regularly!

Thank you for continuing the good work and doing your part to take care of yourself and our entire MassArt community.

Take care,

Madison

Madison K. Rivard, MPH, NREMT (she, her)

Director of COVID-19 Operations


1/22/2021 - COVID Operations Update: Recurring Appointments, Test Result Turnaround, Return to Campus, Flu Vaccines 

Dear MassArt Community, 

Spring semester begins next week, and we’re ready to welcome you back and share some new improvements to our COVID operations.

In our ongoing effort to share important information with you in a concise way, here are the topics covered in this email:

  • NEW! Convenient Recurring Appointments

  • Test Result Turnaround Time 

  • Return to Campus Protocol

  • Flu Vaccination Update

NEW! Convenient Recurring Appointments

For the spring semester, we want to improve efficiency and the flow of people on campus for scheduling on-campus tests and accessing the testing site.

Step 1 - Submit Request Form

Community members who are on campus frequently (on grid below, circled in orange and marked with a star) should be tested either weekly or every other week. For your convenience, the MassArt COVID Team can book a recurring appointment for your ongoing tests for the semester. These recurring appointments do not include your TWO required return tests.  

Please fill out this form so our team can book your request. Make sure to add it to your calendar too so you don’t forget!

Step 2- Use New Testing Site Entrance

After the MassArt COVID Team books your recurring appointments, Public Safety will activate your ID for the North Hall entrance (near Pozen Center) during your appointment time so you can access the testing site from this entrance. You will receive a confirmation email when your recurring appointment time and ID access are set up. 

Test Result Turnaround Time 

This week, we have been seeing delays in test result turnarounds as many schools are reopening. Please plan to test 2-3 days before being on campus for the first time. Resident students will be allowed to test the day they return to campus, and should be prepared to quarantine for 2-3 days until they receive their negative result. Students and faculty will not be allowed to attend or host class if they do not have a negative test result from within the last 7 days. 

 

Return to Campus Protocol 

ALL resident students, commuter students, faculty and staff who will be returning to campus in 2021 will need to be TESTED TWICE. Please review this Wiki page for specific testing requirements and everything you need to know about campus access in COVID times. 

Note: To ensure that we can maintain distancing and limit lines/crowding, we can only allow those who have appointments and who arrive on time to test. 

  • Saturday        Jan 23                    10am - 2pm

  • Mon, Jan 25 -- Fri, Jan 29           8:30am - 5pm (closed 12-1pm)

The appointments schedule in CoVerified reflects these hours. 

 

Flu Vaccination Requirement

On January 19th, the Massachusetts Department of Public Health eliminated the flu vaccine requirement for all students under the age of 30 that had been in effect. The reasons: the rate of flu cases so far this season is quite low because of the high percentage of people who have received the flu vaccination, and the success of the COVID-19 interventions we’ve all been practicing: mask-wearing, physical distancing, and hand-washing. This change in the requirement is also to allow for healthcare and higher education settings to prioritize COVID prevention and distribution of the COVID vaccine. Even though it is no longer mandatory, it is still highly recommended that all students, faculty and staff get the flu vaccine to protect their health.

 

Thank you, as always, for doing your part to keep yourselves and our MassArt community healthy and safe.

 

Stay safe and take care,

Madison

 

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 

 

Questions and Feedback: covid@massart.edu

Urgent Matters: call or text the MassArt COVID Hotline: 401.281.9332



1/14/2021- COVID Operations Update: Campus Access 2021 Protocol & Vaccine-Related News

Dear MassArt Community, 

As we near the start of classes on January 25, I’m writing to share a few important updates and review the return to campus testing protocol and testing hours. 

  • New Strain of COVID: The Broad Institute has confirmed that the PCR test used at MassArt does detect the new SARS-CoV-2 strain that has begun to circulate around the world. This means that those who contract the new strain of the virus will still test positive. Mask wearing, hand washing, physical distancing and all the other safety measures we have been following are also effective for this new strain. 

  • Flu vaccines are required by February 28, 2021 for ALL students under age 30 enrolled in Massachusetts schools. Students may direct their questions to counseling@massart.edu. It is highly recommended that employees receive a flu vaccine as well, as another public health measure for our community. 

Return to Campus Protocol

Please review this Wiki page to learn all you need to know about campus access in COVID times. 

ALL resident students, commuter students, faculty and staff who will be returning to campus in 2021 will need to be TESTED TWICE:

Test #1: Please schedule a re-entry test in CoVerified for at least 1 DAY PRIOR to your anticipated first day on campus. After you receive your negative results and complete the daily symptom report, you will be cleared in CoVerified for access to campus. You will not be able to enter campus if you are not cleared in CoVerified. We have limited testing hours for January 20-24, so plan your return accordingly. Resident students are allowed to receive a test the day they return to campus and quarantine in their dorm until they receive the negative result. You may only access campus after you receive your first negative test result. 

Test #2: Schedule your second test in CoVerified 4-8 DAYS after. This is an added measure to address the fact that we are seeing people test positive up to even 10 days after an exposure, even after testing negative once (Source: CDC). This is also why anyone with a known exposure to someone who has COVID must quarantine for at least 10 days, not simply receive a negative test result. 

* We are expecting test result turnaround delays this week as many schools will be re-opening. Please plan to test 2-3 days before being on campus to address potential 48-72 hour turnarounds. Resident students will be allowed to test the day they return to campus, and should be prepared to quarantine for 2-3 days until they receive their negative result.

January Testing Hours

For your first test, plan within the testing site hours shown below. Faculty and staff members -- please note that you will need to return home after your first test appointment until you receive your negative test results. Resident students are allowed to return to campus and quarantine in their residence halls until they receive their results.

Please note: To ensure that we can maintain distancing and limit lines/crowding, we can only allow those who have appointments and who arrive on time to test. 

  • Monday          Jan 18                   CLOSED for Martin Luther King, Jr. Day

  • Wednesday    Jan 20                   12pm - 4pm

  • Thursday        Jan 21                    8am-12pm

  • Friday             Jan 22                    12pm - 4pm

  • Saturday        Jan 23                    10am - 2pm

  • Mon, Jan 25 -- Fri, Jan 29           8:30am - 5pm

The appointments schedule in CoVerified reflects these hours. 

If you are not able to make these testing hours or it is more convenient for you to test off-campus, you will need to follow these protocols to align with our testing standards.  

 

Please be mindful that COVID is everywhere and we need to keep up our prevention efforts. I highly recommend physical distancing from others and limiting nonessential activities for the week leading up to your return to campus to help protect our MassArt community. 

 

Stay safe and take care, 

Madison

 

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 

 

Questions and Feedback: covid@massart.edu

Urgent Matters: call or text the MassArt COVID Hotline: 401.281.9332



1/3/2021 - COVID Operations Update -- Return to Campus 2021 Protocol

Dear MassArt Community, 

Happy 2021! I am looking forward to welcoming you all back to campus safely. As we begin returning to campus, it’s important to acknowledge that the surrounding community is experiencing a significant rise in new COVID cases every day, so we must stay vigilant with our prevention efforts. 

ALL resident students, commuter students, faculty and staff who will be returning to campus in 2021 will need to be TESTED TWICE after the winter break.

Test #1: Please schedule a re-entry test in CoVerified for at least 1 DAY PRIOR to your anticipated first day on campus. After you receive your negative results and complete the daily symptom report, you will be cleared in CoVerified for access to campus. You will not be able to enter campus if you are not cleared in CoVerified. We have limited testing hours for the first 3 weeks of January, so please plan your return accordingly. Resident students are allowed to receive a test the day they return to campus and quarantine in their dorm until they receive the negative result. 

Test #2: Schedule your second test in CoVerified 4-8 DAYS after. This is an added measure to address the average gestation period -- it can take several days to develop symptoms or test positive after exposure to someone who has the virus (Source: CDC). You will be allowed on campus after receiving your first negative result, however EVERYONE must take a second test. 

Screen Shot 2021-01-03 at 7.09.23 PM.png

* We are expecting test result turnaround delays this week as many schools re-open. Please plan to test 2-3 days before being on campus to address potential 48-72 hour turnarounds. Resident students will be allowed to test the day they return to campus, and should be prepared to quarantine until receiving their negative result for 2-3 days. 

Everyone returning to campus will be required to take these two re-entry tests, with the exception of Public Safety and Facilities staff, who have been working hard to keep campus running throughout the closure of the college. 

This increase in testing provides even more assurance that those returning to campus after break are healthy and COVID-free. If it is more convenient for you to test off-campus, you will need to follow these protocols to align with our testing standards. 

Limited January Testing Hours

Plan accordingly for your first test. Faculty and staff members -- please note that you will need to return home after your first test appointment until you receive your negative test results. Resident students are allowed to return to campus and quarantine in their residence halls until they receive their results. 

Additionally, in order to return to campus safely, I highly recommend physical distancing from others and limiting nonessential activities for the week leading up to your time back on campus. We did see an increase in cases and contacts upon return from Thanksgiving, so in addition to testing, it would be ideal to limit your risk in the week leading up to your return to campus. 

I hope you have all enjoyed the much-needed break. As we prepare for the spring semester, I am optimistic about our prospects for the vaccine later this year and continued success for the health and safety of our community. 

Stay safe and take care, 

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 

Questions and Feedback: covid@massart.edu

Urgent Matters: call or text the MassArt COVID Hotline: 401.281.9332

12/16/2020 - COVID Operations Update: End of Semester/January Testing Hours

Dear MassArt Community,

Happy last day of classes! It is incredible that we have made it through this semester and are very close to a much deserved break. 

I’m writing today to update you on our testing hours.  

December/January Testing Site Hours

Our testing site will be operating with limited hours for the end of the semester. Remember to make an appointment on CoVerified and show up on time. Please cancel your appointment if you are no longer able to make it or email us at covid@massart.edu if you will be arriving late. 

December 24 to January 3 

We will only be providing testing for individuals who are on campus. These testing times will only be communicated to the limited essential staff who will be on campus. 

If you are in need of testing outside of these hours, please see our off-campus page to access testing options. 

January Testing Hours

We will be running limited testing hours for the first 3 weeks of January. Please look out for the Return to Campus Protocol, which we will be sharing shortly. Plan your time on campus accordingly, as everyone will need to receive a negative test result PRIOR to being on campus after January 4th. 

Flu Vaccination Reminder

Thank you for all you're doing to stay healthy during the COVID pandemic. In addition to COVID protocols, another public health measure is the flu vaccination. The flu vaccine is not required but highly recommended for employees.


Fun Fact: As of November 27, 2020, 188 million people in the United States have received the flu vaccine. That is the highest number of flu vaccines that have ever been distributed during flu season! (Source: CDC

Stay warm, safe and healthy as we dive into the winter season (with a snow day!)  

Take care,

Madison


Director of COVID-19 Operations 


Massachusetts College of Art and Design



12/9/2020- COVID Operations Update: New Quarantine Guidelines, Testing Reminder & Updating Contact Info

Dear MassArt Community, 

We consider the re-entry and increased surveillance testing around Thanksgiving to have been a success, as it allowed us to identify and respond to any positive cases or concerns. We have now returned to our usual testing protocol according to how often you are on campus. Anyone (student, faculty or staff) who is returning to campus for the first time after Thanksgiving needs to receive a negative test result BEFORE class/studio/work and another test 4-5 days later.

MA Tightens Workplace Restrictions

Governor Baker just announced that effective Sunday, December 13, all Massachusetts communities will return to Phase 3-Step 1 of the Commonwealth’s reopening plan. This will reduce indoor capacities across many sectors of the economy and tighten several workplace restrictions, including:

  • In offices, employees must wear masks at their place of work when not in their own workspace and alone.

  • Employers are encouraged to close or limit the use of break rooms.

New Guidelines For Quarantine 

This week the MA Department of Public Health (MDPH) announced that they will align with last week’s updated guidance from the Centers for Disease Control and Prevention (CDC) for a shortened quarantine time period of 10 days vs. the earlier guidance of 14 days. The reasoning provided is that the majority of people who are in close contact with someone who has COVID-19 will develop the virus in fewer than 10 days. There is still a 1% chance of developing the virus on Days 11-14, so we recommend the full 14 day quarantine to everyone who is able to do so; and we require everyone to monitor themselves for symptoms for the full 14 days. For anyone who experiences symptoms while in quarantine, this shorter timeline does not apply and they will need to quarantine for 14 days even if they receive a negative test result. We are utilizing these updated protocols within our contact tracing efforts, however we continue to evaluate each individual situation to make sure the individual and the community are kept safe. 

Under this new protocol:

  • Individuals who have no symptoms and have a negative PCR test taken on Day 5 or later can be cleared on Day 8 (after 7 full days of quarantine). 

  • Individuals who have no symptoms and do not take a test can be cleared on Day 11 (after 10 full days of quarantine) but will not be allowed on campus. This does not apply to anyone who is required to test weekly for campus access, as they will not be able to return to campus without a negative test result. 

  • ALL community members who have been required to quarantine must actively monitor themselves for symptoms through Day 14.  

For someone who has tested positive for COVID-19, the guidance has not changed. People who test positive need to meet these criteria to clear isolation: 

  1. They must have 10 full days in isolation after the positive test result.
  2. They must be fever-free, without the use of fever-reducing medication, for over 24 hours. 
  3. They must have significant improvement in symptoms (i.e., a cough that has gotten much better, shortness of breath or nausea has gone away). 

Campus Testing For Regular Campus Access 

Please remember that the MassArt campus testing site is designed for those who need to come to campus regularly for approved access to classes, studios or offices. If you are seeking testing because you’re experiencing symptoms or have been in close contact with someone who tested positive, please do NOT come to our campus testing site. Instead, reach out to the MassArt COVID Team at covid@massart.edu or call/text 401.281.9332 so we can support you and provide testing at an alternative location. 

Update Your CoVerified Info!

If any of your contact or demographic information has changed recently, please let us know. You can fill out this form or email us at covid@massart.edu to have this information updated in our COVID system. It is crucial that we have your updated phone number and address for contact tracing work

COVID-19 Wiki- congrats, you found it! (smile) 

Remember to visit the COVID-19 wiki for detailed information on our COVID Operations or to refer back to an earlier email update. Each week there’s also a brief summary to provide context to the external COVID-19 dashboard updates. If you have any suggestions for future wiki content, please send them to us at covid@massart.edu. 


Thank you for all you're doing to keep yourselves and our community safe. Keep up the good work! 

Be well,

Madison

Director of COVID-19 Operations 

Massachusetts College of Art and Design


12/4/2020 - COVID Operations Update: Campus Testing Reminders & Alumni Animation

Dear MassArt Community, 

Thank you all for following our requirements for increased testing post-Thanksgiving and for remaining diligent with the protocols we have in place. 

Today I’m writing with some friendly and important reminders about testing on campus:

  1. Please do NOT come to campus to test if you learn you were in close contact with someone who now has COVID. Reach out to the MassArt COVID Team by email or phone at 401.281.9332 to test at an alternative location to keep our community safe.

  2. Arrive on time for your appointment. We’re providing more tests than ever before, so please stick to your appointment time to minimize crowding or delays. If you’re running late, please email us; if you need to cancel and reschedule, here’s the easy 3-step process to do that in CoVerified.

  3. Book only ONE appointment on the day you plan to test. If you book multiple appointments, this takes up appointments that others need to be cleared for campus, class and studio access. 

  4. Do NOT come to campus if you don’t feel well. Reach out to your healthcare provider or call Student Health  617.879.5220 to set up a telehealth appointment. 


MassArt Contact Tracing & Quarantine Visuals

Contact tracing is crucial to minimize spread of the virus. We require everyone who receives a positive test result to isolate and everyone who is identified as a close contact to quarantine to reduce any further risk of transmission. We called on two MassArt alumni to help us illustrate these concepts.

Alumnus Michael Aiello / Contact Tracing

Alumna Zoé Gillette / Quarantine 

The numbers for COVID-19 within the MassArt community have risen in the past week, as reflected in our campus dashboard update. If you haven’t had a chance to read the memo from President Pinder and myself, it’s archived here in our COVID Wiki

Our COVID Operations are working effectively and according to plan, so thank you for doing your part and please keep up the good work!

Stay safe and take care,  

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Mask * Wash * Distance * Test * Trace 


12/2/2020- COVID Operations Update: Increase in positive cases and successful contact tracing

Dear MassArt Community: 

As many of you may have seen, the numbers for COVID-19 within the MassArt community have risen in the past week as reflected in our campus dashboard update, specifically:

Positive COVID Test Results -- Last Seven Days

A total of 7 people have received a positive test result and are now in isolation. 

Community Members in Isolation

A total of 10 people are in isolation -- 7 people identified this week + 3 people from previous weeks -- after being contacted, required to isolate, and are being supported.

Community Members in Quarantine

A total of 19 people were identified as close contacts and are now in quarantine.

Be assured that our COVID Operations are working effectively and according to plan. As public health officials have been predicting, we fully expected to see our numbers rise upon return from Thanksgiving. We added additional testing requirements to ensure that everyone had a negative test result before attending class, studio or work. While cases have been increasing steadily in Boston and Massachusetts, we have had relatively low numbers of cases thus far due to the diligence and care of the MassArt community.

We are not alarmed by the rise in cases within our community and we have the necessary systems in place to address this increase. Here’s what we have done:

  • The MassArt COVID Team worked quickly to ensure that our community members who tested positive were able to safely isolate, and so their close contacts could safely quarantine to minimize any transmission. 

  • Our contact tracing team reached everyone who was at risk of exposure to the people who tested positive, and we have been able to facilitate quarantine for these individuals. The number of people in quarantine represents an effective contact tracing effort that identified anyone who was at risk and notified them of their need to quarantine to minimize further transmission. 

  • We are providing support to both resident and off-campus students who are in isolation or quarantine, ensuring that their needs for resources such as meal delivery and academic support are met.

We want to thank all members of the MassArt community who have cooperated and helped us follow necessary protocols to mitigate the spread of the virus.

Important note: we have been able to identify that to date, transmission of the virus is happening almost exclusively in off-campus settings. Our health and safety measures of mask wearing, physical distancing, campus de-densification, regular testing, and contact tracing are all working effectively to reduce risk on campus. 

Reminders

  • Reach out by email or phone 401.281.9332 to our COVID Team before coming to campus to test if you learn you were in close contact with someone who now has COVID. 

  • Please err on the side of caution. Do NOT come to campus if you don’t feel well. 

As always, thank you for continuing to follow standard CDC protocols for protecting the health and safety of yourselves and each other in the weeks to come. 

Stay well and stay safe,  


Kymberly N. Pinder, Ph.D.

Acting President


Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations


11/13/2020 - COVID Operations Update: Post-Thanksgiving Testing Plan, Nov 25-29 Testing Site Hours


Dear MassArt Community, 

As we look ahead to the Thanksgiving break, here is the protocol for increased testing to protect our community when we return to campus for the balance of the semester: 

Campus Return Post-Thanksgiving Testing Protocol

ALL resident students, commuter students, staff and faculty who will be returning to campus will need to be TESTED TWICE after the Thanksgiving break. 

Test #1: Please schedule a re-entry test in CoVerified for at least 1 DAY PRIOR to your anticipated first day on campus. After you receive your negative results and complete the daily symptom report, you will be cleared in CoVerified for access to campus. You will not be able to enter campus if you are not cleared in CoVerified. 

Test #2: Schedule your second test in CoVerified 4-5 DAYS LATER.

Without exception, everyone returning to campus will be required to take these two re-entry tests. If your first day returning to campus after Thanksgiving is the week of December 7th, you will need to participate in these re-entry tests as well. This increase in testing provides even more assurance that those returning to campus after break are healthy and COVID-free. If it is more convenient for you to test off-campus, you will need to follow these protocols to align with our testing standards. 

We will run additional testing on Sunday, November 29, 3:00-7:00pm, and return to regular hours the week of Monday, November 30 -- Friday, December 4.  

A new feature of the regular COVID Updates! 

COVID-19 Fact: In Massachusetts, we are now seeing a sharp rise in the number of COVID-19 cases in people under 39 years of age, as shown in the chart below for the past two weeks ending November 12.


Source: Massachusetts Department of Public Health COVID-19 Dashboard

New Wiki content

We have begun to build out the COVID-19 wiki content to provide detailed information on our operations for the internal MassArt community. This week we began adding a brief summary to provide context to the weekly data updates to the external COVID-19 dashboard. All previous COVID Planning and Operations Updates have been archived there too. Please send any feedback or suggestions for future wiki content to covid@massart.edu.

Next Week

  • Let’s talk social bubbles

  • Recommendations for enjoying the holidays safely

We are impressed with and grateful for the low numbers of COVID-19 in our MassArt community, clearly a direct result of how seriously all of you are taking the pandemic. As always, please send your questions or feedback to us at covid@massart.edu

Be well,

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design


11/6/2020- COVID Operations Update: New Restrictions, Cheese Defense, Anonymous Reporting

Dear MassArt Community, 

As this challenging week draws to a close, I hope everyone is taking care of themselves and enjoying the surprisingly warm Fall weather.

New Massachusetts COVID-19 Restrictions 

This week, Governor Baker issued updated restrictions to stop the spread of the virus, including:

  • An order requiring face masks for everyone in a public place, indoors and outdoors, in addition to physical distancing. 

  • A stay at home advisory from 10:00pm until 5:00am.

  • Increased limits on the size of gatherings, whether indoors or outdoors, at private residences or public venues.

Massachusetts has seen 6 weeks of a steady increase in new COVID-19 cases, and these new restrictions are intended to minimize risk, in response to these higher numbers, especially as we go into the cold and flu season. They are expected to remain in effect for at least the next month. At MassArt we continue to follow all regulations issued by the governor, the Centers for Disease Control and Prevention (CDC), Massachusetts Department of Public Health, and Boston Public Health Commission. The very few cases of COVID we have seen in our community are reflective of the protocols we have all been following to keep each other safe. Our numbers prove how effective these protocols are, so keep up the good work! 

Swiss Cheese Defense

As we continue to focus on staying healthy, I want to share a visual that demonstrates the many different methods we are using to prevent and manage COVID-19. Each method has its flaws and no single method is 100% effective; however, in combination these methods can be very effective to keep our community as safe and healthy as possible. 



Anonymous COVID Concern Reporting

We have just created an anonymous form on CoVerified for MassArt community members to report any concerning incidents relating to COVID-19.  Please submit this form as soon, and with as much detail, as possible to enable us to respond appropriately. This form can also be found in CoVerified under Info > COVID Concern Report > Click here to report. You may also reach out to the MassArt COVID Team by email at covid@massart.edu

Video: New testing site

Here’s a quick tour of our new North Crackertorium testing site and a refresher on the testing process, directed by MassArt student Jeremy Snowden, ‘21 MFA Film/Video!

Next week, we will be sharing information on: 

  • Protocol for returning to campus after Thanksgiving 

  • Testing Site holiday hours


Thank you, as always, for continuing to protect yourselves and each other. 

Be well,

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design



10/28/2020- COVID Operations Update - Staying Diligent, Testing Types, Confidentiality, & Dashboard

Dear MassArt Community


It was nice to see so many of your faces at the virtual town hall this afternoon! We appreciate your questions and feedback, which help us to refine our operations and make changes in response to your concerns. Below are some key updates as we continue to improve our COVID operations.


Routine vs. High Risk Testing


We are providing two types of testing, so it’s important to recognize when to test where:


Routine Testing -- The campus testing site in the North Crackertorium is for routine, required, asymptomatic testing. If you are regularly on campus, you should be following the testing program for routine testing according to how often you are on campus, and scheduling an appointment through CoVerified. 


High Risk Testing -- If you are experiencing symptoms and/or have been in close contact with someone who has COVID, please do NOT schedule a test in CoVerified and do NOT come to campus. Instead, please reach out to the MassArt COVID Hotline (call or text) 401.281.9332 so we can arrange testing for you in a different location, and additional medical support if needed. 


Important Note: If you receive a positive test or have an exposure off-campus, we urge you to contact the MassArt COVID Hotline (call or text) 401.281.9332 so that our contact tracing team can follow up and assist you. 


Contact Tracing Confidentiality 

We have been asked why we do not share the identity of an individual who has tested positive with those who were in close contact with them. To minimize the number of positive cases on campus, we must have a successful contact tracing system. Contact tracing can only be successful if people trust it. People will only trust it if they know that their identity and health status will be kept confidential. Be assured that if you were in close contact with a MassArt community member who tested positive for COVID-19, a Contact Tracer will call you within two hours of your being identified, to notify you of your exposure and to walk you through the requirements for quarantine.


Dashboard

As of October 14th, we expanded the criteria for which cases are reported on our online COVID-19 Campus Dashboard. In addition to test results from our campus site, when individuals provide documentation of a positive result from an off-campus location, we include those cases in our dashboard and respond with the same process as any identified case with the contact tracing system and isolation and quarantine requirements. 


Stay Diligent

Despite the recent rising case numbers around the country, we are fortunate to see very few positive cases of COVID within our MassArt community. I know how tiring following all the COVID protocols can be -- mask fatigue is real. However, I cannot overstate how important it is that we all keep following these protocols: wearing a mask, physically distancing at least 6 feet, washing your hands frequently, and testing regularly.  


Thank you, as always, for all you’re doing to help protect yourselves and each other.

If you have any questions, please email covid@massart.edu


Be well,

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design


10/13/2020- COVID Operations Update: New Testing Location

Dear MassArt Community

With the chill of fall in the air, we are moving our testing site indoors for everyone’s comfort. Starting today, Tuesday, October 13, our new location will be in the North Crackertorium -- right around the corner from the Pozen Center and Godine Gallery. Please come through the DMC entrance, and make your way to our new testing location. 



Please remember to wear a mask, physically distance at least 6 feet, and wash your hands regularly. Our whole MassArt community is doing an excellent job of staying smart and healthy, and so keep up the great work! 


If you have any questions, please email covid@massart.edu


Be well,


Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design


10/1/2020- COVID Operations Update: Contact Tracing Q & A - Infographic included!

Dear MassArt Community


Today, I’d like to tell you more about one very important aspect of our COVID response and keeping our community safe: contact tracing. 

What is contact tracing? 

Contact tracing is a public health tool that has been used for many years to stop the spread of infectious diseases. This is an important method for us to get ahead of the virus and limit how many people become infected with COVID-19. If you test positive, or someone you were in contact with tests positive and identifies you as someone they were around, you will be called by a MassArt Contact Tracer. In order to lessen the spread of COVID-19 and keep our community safe, it is important that you do your part and follow any instructions you receive carefully.


What’s the difference between isolation and quarantine? 

Isolation is for someone who has tested positive, and needs to immediately separate themselves so they don’t pass the virus to others, even if they do not have symptoms. Isolation is required for 10-14 days for the infectious period of the virus.  

Quarantine is for anyone who has been in close contact with someone who has tested positive, and is therefore at higher risk to contract COVID-19. Quarantine requires you to stay home and stay separate from others for 14 days to decrease any possible risk of spreading the virus.  

Why is it important to isolate or quarantine? 

Even if you do not feel sick, it is still important that you do not interact with others because you could be putting them at risk. It’s estimated that approximately 40% of people are asymptomatic but can still pass the virus to someone else. Isolation and quarantine are a way to get ahead of the virus, and stop it from spreading to others. 

How does MassArt contact tracing work?

The MassArt contact tracing team is made up of six staff members who have volunteered to serve the community by taking on the responsibility of contact tracing. 

Each of these members has: 

Is contact tracing confidential? 

When our Contact Tracers reach out to the contacts of a COVID-positive person, they do not share the person’s identity. All information collected throughout the contact tracing process is confidential and no personal information -- only case data -- will be shared with the Boston Public Health Commission as is required by public health law. 

The reason for a contact tracing team within MassArt is to be sure that isolation and contact tracing can be done immediately to alert anyone who was exposed. Our Contact Tracers are able to immediately respond, without relying on the Boston Public Health Commission, which may have a 24-48 hour delay in beginning contact tracing for a new case. We know that immediate contact tracing is critical to successfully staying ahead of virus transmission, so MassArt takes the lead on contact tracing, while working closely with the Department of Public Health and Boston Public Health Commission.

What if I was around someone and later found out they tested positive? 

If you have come into contact with someone who tested positive, do not schedule a test, and instead please reach out to us on the MassArt COVID Hotline by calling or texting 401.281.9332


Thank you for continuing to do your part -- I enjoy seeing your colorful and creative masks when you come for testing! If you have any questions, please email covid@massart.edu

Be well,

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design



9/4/2020- COVID Tests 100% Negative, CoVerified & EverFi updates, Promise reminder

Dear MassArt Community


Happy finish to the first week of classes! 

We are very pleased to report that since late August we have conducted more than 700 COVID-19 tests, and they have all come back negative -- there is not a single positive test among our testing population to date. Thank you for all you are doing to help protect yourselves and each other.


CoVerified

We’re using CoVerified for scheduling on-campus testing, viewing test results, and symptom tracking. All students and employees need to use CoVerified to access the campus, and to track their symptoms. 

CoVerified mobile apps for iOS and Android devices are available here:

https://www.coverified.us/download

CoVerified for laptop/desktop, using any web browser, is available here:

web.coverified.us

Getting Started

Sign in with your MassArt email address (e.g., mynetid@massart.edu)  and password. 

See the CoVerified tutorial for more info.

Troubleshooting Steps:

  • You may be asked to update the app upon launch - CoVerified is releasing new versions regularly.

  • Android users may need to change their device settings if they receive an error message that the app can’t be installed because it’s from an untrusted source (or similar message). 

  • If you encounter issues with either the iOS or Android mobile app, try using the web interface (and vice-versa).

  • If you have different versions of your email address (for example, mrivard@massart.edu vs. madison.rivard@massart.edu), please try to login with an alternate version of the email.

  • CoVerified works best with the latest IOS software update. If you are having trouble, we recommend deleting and re-downloading the app and making sure your software is up to date. 

Still having trouble? Please submit issues directly to CoVerified at: https://www.coverified.us/support.

EverFi Training -- Complete by Friday, Sept 11

We recognize that there have been some technical difficulties with the EverFi platform, so we have extended the deadline for completion. Thank you for your patience and your help in identifying the problems. Here are a few important notes:


  • EverFi Access and Invitations to MassArt Groups. EverFi has not yet sent an email invitation to all MassArt community members; instead, they are sending them out to specific groups of people at a time, so don’t worry if you haven’t received your email invitation yet. We expect that all community members will receive their email invitation by Tuesday, September 8.

  • Log-In Instructions. When you receive your invitation from EverFi, please note that you will not be able to log in to EverFi with your Net ID and password. In order to successfully log in, you must (1) use the exact email address that EverFi used (for example, madison.rivard@massart.edu vs. mrivard@massart.edu); and (2) create an original password for this platform. 

  • “Staying Healthy in a Changing Environment.” Once you successfully log in, all students, faculty and staff are asked to complete the EverFi training modules assigned in the email. The trainings will take 20-25 minutes in total. 


The MassArt Promise - due Friday, Sept 11

Thanks to all of you who have already completed the MassArt Promise, the campus agreement outlining our guidelines to protect ourselves and each other. We’re requiring all students, faculty and staff to read carefully, sign and honor this promise. So if you haven’t done so yet, please take a minute to complete The MassArt Promise in the next week.

Thank you, as always, for doing your part! If you have any questions, please email covid@massart.edu

Be well,

Madison

Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design



8/26/2020- COVID Planning Update: Testing Program & Frequency, CoVerified

Dear MassArt Community,

Thank you for your patience as we are finalizing the details of our COVID testing program. First, I’ve made this short video to describe what you can expect when you make a testing appointment, take your test, and get your results:



Launch of MassArt Testing Program

We will be conducting regular, ongoing testing for the MassArt community. We are now at Week 2 of the testing roll-out. In Week 1, we tested studio managers, resident assistants (RAs), resident directors (RDs), and public safety and facilities staff. In Week 2, we are prioritizing initial testing for resident students who are moving onto campus Monday, August 24 through Monday, September 1.

Please review the chart below to understand if you will be included in the testing program. 

  • Off campus and commuting students who are included in the ongoing testing program in the testing program may schedule their test for September 7 and beyond, and within 2-3 days of when you expect to be on campus for the first time.

If you have not already signed the testing consent form, please complete the form prior to your first test. 

ONGOING TESTING FREQUENCY 

Weekly

Every other week

No Ongoing Testing

STUDENTS




Resident Assistants & Resident Directors 

𝖷



Resident students


𝖷


Students who are in a hybrid program or a remote program, and will schedule time on campus for studying or working



𝖷


Students who are 100% remote and will not access campus



𝖷

EMPLOYEES




On campus 3+ times per week

𝖷



On campus 1-2 times per week


𝖷


Employees accessing the campus infrequently*

Examples: To pick up a library book or materials from an office or studio; To get your ID 




𝖷

Employees  who are 100% remote and will not access campus



𝖷


The regularity of testing will be based on how much time you spend on campus. Many hybrid programs operate in a one week on-campus, one week off-campus/remote cycle, therefore testing every other week aligns with time spent on campus. Employees and off-campus students who will be entirely remote will not be tested. 

The testing frequency outlined above will be in place for the foreseeable future, but may change if public health advice warrants. All students, faculty and staff accessing campus regularly will be required to have regular testing at the frequency specified above. All community members will need to abide by our measures of health and safety including but not limited to: daily symptom tracking, wearing a mask, frequent hand washing, and physical distancing. 

Students who live off-campus or commute

If you are included in the testing program, you may schedule your test starting the week of September 7. Please schedule a test within 2-3 days of when you expect to first access campus. Here are the steps you will need to take:

  1. 3-5 days before school starts, check your class schedule. 

    1. Remote classes, no plans to go to campus: No need to test.

    2. Hybrid classes:

      1. Use CoVerified to get the test appointment that aligns with your in-person classes (2-3 days before your first in-person class)

      2. Expecting to use a studio or study space: Use the online tool to schedule access to study space, specialty shops and other studios (more info to come)

  2. On test day, use CoVerified to check in for symptoms tracking. 

  3. Fill out the testing consent form.

  4. If you have any symptoms, please stay home and DO NOT come to campus.

  5. And as always, please wear a mask and maintain physical distancing.


CoVerified -- COVID-19 Campus Tool

MassArt is partnering with CoVerified to schedule on-campus testing, view test results, as well as symptom tracking and contact tracing. All students and employees will need to use CoVerified to access the campus. 

CoVerified mobile apps for iOS and Android devices are available here:

https://www.coverified.us/download

CoVerified for laptop/desktop, using any web browser, is available here:

web.coverified.us


Sign in with your MassArt email address (e.g., mynetid@massart.edu)  and password. See the CoVerified tutorial for more info.

If you experience any problems with CoVerified, please submit issues directly to them at: https://www.coverified.us/support.

If you experience any problems with CoVerified, please submit issues directly to them at: https://www.coverified.us/support.


Please note: CoVerified was developed in April to address the COVID-19 pandemic. We have worked with the vendor to ensure that the platform and the apps work, however, users are bound to encounter unexpected issues as we pioneer the use of this important technology. Your patience and cooperation are appreciated.


Reminder: The MassArt Promise & EverFi Training 

Finally, please remember that Friday, August 28 is the deadline for all students, faculty and staff to complete The MassArt Promise and the EverFi training modules on “Staying Healthy in a Changing Environment.” 

Thank you for doing your part! If you have any questions, please email covid@massart.edu


Be well,

Madison


Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations 

Massachusetts College of Art and Design


8/19/2020- COVID Planning UpdateMassArt Promise and EverFi training

Dear MassArt Community:

Since March, we have all been subject to a deluge of information about the COVID-19 pandemic from government press briefings, media coverage, updates from other colleges and universities, and discussions with family and friends. It can be difficult to discern what is accurate and to stay abreast of the latest developments. As we head into the semester, it is vital that our community is united around a shared understanding, a baseline level of information and responsibility. 

 

Today we write to share two important initiatives to achieve this understanding:

  • Agreement: The MassArt Promise
  • Education: EverFi Training Modules 

We ask that you complete both of these initiatives by Friday, August 28.


The MassArt Promise

An important MassArt value is to "honor courage, honesty, mutual respect, and self-expression.” Our community demonstrates this value each day as artists and collaborators who observe, empathize, and engage with the world around us. The members of the President’s Cabinet and the Employees Hub of the Continuity Task Force have collaborated on the creation of The MassArt Promise, a document that outlines the steps that each of us should follow to do our part to protect ourselves and each other. Please read the Promise carefully, sign, and honor this promise.

EverFi Training -- Staying Healthy in a Changing Environment

You will soon receive an email about the EverFi platform. It offers training modules geared to students, including: COVID Basics, Mental Wellness, and Returning to Campus. Faculty and staff will view modules on: COVID Basics, Mental Wellness, Working in this New Environment, and Returning to the Workplace. The training will take 20-25 minutes in total. 

Thank you in advance for doing your part to remain informed and follow all campus guidelines to safeguard our learning and making community.

 

Stay well and take care,

Kymberly Pinder, Ph.D.        Madison K. Rivard, MPH, NREMT 

Acting President                   Director of COVID-19 Operations



8/14/2020- COVID Planning UpdatesCampus Cleaning VideoStudent Job Opportunity, and more

Dear MassArt Community,

I want to share a familiar face with you all: Howie Larosee, MassArt’s Assistant Vice President for Facilities and Planning, who has been leading his dedicated Facilities team to keep the campus clean, safe, and operating 12 months a year - rain, snow or shine - since 2003. 

Here’s a brief video of Howie discussing the extensive measures he and his staff have been taking over the past five months to respond to the COVID challenge. 

Student Job Opportunity (Federal Work Study): COVID-19 Testing Site Assistant

We’re looking for several students to help with the MassArt on campus testing site. This is an important position within the MassArt COVID-19 Team, working with me and registered nurses to operate the testing site from Monday to Friday 8:00am-8:00pm and Saturday 10:00am-2:00pm. We are seeking organized, caring individuals who are able to provide excellent customer service, work in a fast-paced team setting and provide support as needed. We expect to hire 6-8 students to work 8-10 hours per week. Please apply on Handshake if you’re interested- we are looking to hire as soon as possible

Coming Next

CoVerified -- We are almost ready to launch CoVerified, the app for COVID test appointments and results, and we will let you know as soon as you can set up your account and book an appointment. 

COVID Questions & Concerns

Finally, our email for all things COVID has launched! If you have any questions or concerns regarding how MassArt is handling the safety and health of our community, please feel free to email covid@massart.edu, and our MassArt COVID Team can answer directly, or refer you to the best resource to address your issue.

Stay well and take care,

Madison


Madison K. Rivard, MPH, NREMT (she/her)

Director of COVID-19 Operations

Massachusetts College of Art and Design



8/11/2020- COVID Planning Updates: MassArt Testing Site, Testing process & next steps


Dear MassArt Community,

I am so pleased to be joining the MassArt community, and appreciate the assistance so many of you have offered me as I work with President Kym Pinder, Vice President Maureen Keefe, and many of you to put our detailed COVID Operations Plan into place, furthering the planning work of the Continuity Task Force.

Here are some updates on the planning, with more to come later this week:


Broad Institute - Testing Partner

As President Pinder has announced, MassArt’s testing partner will be the Broad Institute of MIT and Harvard. I’d like to provide some details on how testing will go: 

  • You will visit our campus testing site.

  • The testing process will be self-administered: you do a swab of your own nose with a registered nurse observing. 

  • Then we will send the test to the Broad Institute for processing.

  • You will receive your results within 24-48 hours via the CoVerified app (see below). 

For a preview of the testing process, please check out this short video from the Broad Institute.


MassArt Testing Site 

Below is a campus map with the MassArt testing site shown in red, at the corner of Palace Road and Tetlow Street. The testing site will be open Monday through Friday from 8:00am to 8:00pm and Saturday from 10:00am to 2:00pm, by appointment only. The site will be staffed by a registered nurse and several administrative positions, for which we hope to hire work-study students. 


Next Steps

Over the next 7-10 days we expect to announce several more components of the COVID Operations Plan, as detailed below. 

CoVerified App

This is the app that all Students, Faculty, and Staff will use:

  • To schedule their COVID tests (both initial- when you first get to campus and ongoing- for surveillance testing, which will occur regularly depending on how frequently you are on campus. )

  • As a symptom tracker to check in before coming to campus. We are expecting everyone to monitor their health closely and CoVerified is a user-friendly tool to help with that. 

  • To receive their COVID test results.


We will have more information soon on how we’ll be using CoVerified as a community, so stay tuned! 

COVID Training “Staying Healthy in a Changing Environment”

We will be using the EverFi platform to share brief training modules that provide information on COVID basics, mental wellness, and what we can each do, both individually and as a community, to stay safe and healthy while returning to campus. These will be required modules and we will be sharing them soon. 

Testing and Contact Tracing Plan for Campus Community 

We are creating a comprehensive training plan to use our testing resources in the safest and most effective way possible. To make sure that each MassArt community member who will be coming to campus receives an initial COVID test, we will provide tests in this sequence:

  1. First, to the faculty and staff who have been on campus over the summer; and

  2. Second, to the students moving back to live on campus.


We are also assembling our contact tracer team, who will be providing support to anyone who needs to isolate or quarantine themselves. More details on these plans to come.

Thank you all for the warm welcome to MassArt, and I look forward to working together as a community to stay safe, healthy and informed during this challenging time. 

Stay well and take care, 

Madison

Madison Rivard, MPH, NREMT

Director of COVID-19 Operations

Massachusetts College of Art and Design



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