- This line was added.
- This line was removed.
- Formatting was changed.
The Budget Office at MassArt facilitates:
Developing annual operating and capital budgets
Maintaining long-range financial planning models
Monitoring changes to these budgets with emphasis on maintaining good fiscal management with reasonable controls
Enforcing policy decisions regarding use of funds
Providing reports and data to assist management in making sound fiscal decisions
As we begin our FY'20 Budget process at the College, I will periodically add new information to this page for review and comment. Please note some documents will be labeled draft. My goal is to provide as much information as early as possible to the MassArt community in a timely manner.
Budget Timeline and Project Chart -DRAFT
|Date||PPM Start Date||Milestone||Baseline||Position||Type||Status||Event||Event Type||Approvals||Approval Of:|
|11/7||11/7||BAC||0||10||Budget||Planned||Budget Advisory Committee Meeting||Budget Process|
|12/1||12/1||Dept Plans Due - AchieveIt||0||-20||Strategic Plan||Planned||Departmental Plans Due to AchieveIt||Budget Process|
|12/5||12/5||BAC||0||10||Budget||Planned||Budget Advisory Committee Meeting||Budget Process|
|1/1||1/1||2019||0||5||Calendar||Planned||Start of Term||Year|
|1/1||1/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|1/9||1/9||Cabinet: CE+GR||0||50||Budget||Planned||Cabinet Meeting to discuss PCE and Grad tuition & fees||Budget Process|
|1/23||1/23||Cabinet: UG||0||40||Budget||Planned||Cabinet Meeting to begin discussion of UG tuition & fees||Budget Process|
|1/25||1/25||BOT-AFC: Approval CE+GR||0||140||Budget||Planned||Trustees Administration and Finance Committee Meeting to approve CE and GR tuition & fees||Budget Process||Approval||CE and GR tuition and fees|
|1/30||1/30||BAC||0||10||Budget||Planned||Budget Advisory Committee Meeting||Budget Process|
|2/1||2/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|2/1||2/1||BudgetPak + AchieveIt Planned Open||0||160||Budget||Proposed||BudgetPak + AchieveIt Planned Open|
|2/5||2/5||Budget: Chairs||0||30||Budget||Planned||Department Chairs Meeting||Budget Process|
|2/5||2/5||BOT: Approval CE+ GR||0||140||Budget||Planned||Board of Trustees Meeting to approve PCE tuition & fees and Graduate tuition & fees||Budget Process||Approval||CE and GR tuition and fees|
|2/6||2/6||Admin Council||0||20||Budget||Planned||Administrative Council Meeting: Budget Development Update||Budget Process|
|2/13||2/13||Cabinet: UG Conclude||0||50||Budget||Planned||Cabinet Meeting to conclude discussion of UG tuition & fees||Budget Process|
|2/13||2/13||BAC||0||10||Budget||Planned||Budget Advisory Committee Meeting||Budget Process|
|2/15||2/15||Year 1 Q3 Report Due||0||-15||Strategic Plan||Planned||Year 1 Q3 Report Due||Strategic Plan|
|2/15||2/15||BudgetPak + AchieveIt Planned Deadline (FY20 Due)||0||160||Budget||Proposed||FY20 Dept Budget Requests Due||Budget Process|
|2/19||2/19||Budget: Chairs||0||30||Budget||Planned||Department Chairs Meeting||Budget Process|
|2/27||2/27||Cabinet: UG Finalize, Begin FY20 Budget||0||50||Budget||Planned||Cabinet Meeting to Finalize UG tuition & fees, and begin discussion of FY20 budget||Budget Process|
|3/1||3/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|3/6||3/6||Admin Council||0||20||Budget||Planned||Administrative Council Meeting to discuss FY20 budget||Budget Process|
|3/29||3/29||BOT-AFC: Approval UG||0||140||Budget||Planned||Trustees Administration and Finance Committee Meeting to approve UG Tuition & fees||Budget Process||Approval||UG tuition and fees|
|4/1||4/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|4/9||4/9||BOT: Approval UG||0||140||Budget||Planned||Board of Trustees Meeting to approve UG tuition & fees||Budget Process||Approval||UG tuition and fees|
|4/10||4/10||Cabinet: FY20(cont)||0||50||Budget||Planned||Cabinet meeting to continue discussion of FY20 budget||Budget Process|
|4/10||4/10||BAC||0||10||Budget||Planned||Budget Advisory Committee Meeting||Budget Process|
|4/16||4/16||Budget: Chairs||0||30||Budget||Planned||Department Chairs Meeting||Budget Process|
|4/24||4/24||Cabinet FY20 (conclude)||0||50||Budget||Planned||Cabinet meeting to conclude discussion of FY20 budget||Budget Process|
|5/1||5/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|5/1||5/1||Admin Council||0||20||Budget||Planned||Administrative Council to discuss FY20 budget||Budget Process|
|5/8||5/8||Cabinet: Finalize FY20||0||50||Budget||Planned||Cabinet meeting to finalize FY20 budget||Budget Process|
|5/15||5/15||Year 1 Q4 Report Due||0||-15||Strategic Plan||Planned||Year 1 Q4 Report Due||Strategic Plan|
|5/31||5/31||BOT-AFC: Approval FY20 Budget||0||140||Budget||Planned||Trustees Administration and Finance Committee Meeting to approve FY20 budget||Budget Process||Approval||FY20 Budget|
|5/31||5/31||End of Spring Term||0||5||Calendar||Planned||End of Term||Calendar|
|6/1||6/1||Y1 BiAnnual Report 2 Due||0||-25||Strategic Plan||Planned||Year 1 BiAnnual Report 1 and Strategic Plan Updates Due||Strategic Plan|
|6/1||6/1||Monthly Status Reports Due||0||-15||Strategic Plan||Planned||Monthly Status Reports Due||Strategic Plan|
|6/11||6/11||BOT: Approval FY20||0||140||Budget||Planned||Board of Trustees Meeting to approve FY20 Budget||Budget Process||Approval||FY20 Budget|
|7/1||7/1||FY20||0||5||Strategic Plan||Planned||FY20 Start - Contracts and Engagements may begin, Deliverables||Strategic Plan|
|9/3||9/3||Opening Day||0||10||Calendar||Planned||Opening Day||Calendar|
Budget Memo (Feb 11, 2019)
name 2020 Budget Custodian Memo 2.12.19.docx height 150
|name||2020 Budget Custodian Memo 2.12.19.docx|
FY2020 BudgetPak Instructions
View file name Budget Pak Instructions 2020.pdf height 150
FY'2019 Budget -
Approved by the Board of Trustees, June 12, 2018
name FY2019-Budget.pdf height 250
Operations Summary by Month, by Department
View file name OP Summary by Month by Dept-2019-Dec-18.pdf height 250
FY'2019 Budget Development Process
On-Going consultation process with the MassArt Community including;
Budget Committee (Staff, faculty and students)
Administrative Council (Staff)
Department Chairs (Faculty)
Student Groups (Students)
Board of Trustees
On-Going Analysis of FY'19 revenue and projected expenses
Discussion and decisions by Senior staff and Cabinet
Presentation to BOT for approval
1 page instructions
name Budget Pak Instructions 2019 (1).pdf height 250
|name||Budget Pak Instructions 2019 (1).pdf|
FY'2019 Budget Memo and Instructions
name 2019 Budget Memo Final.docx height 250
|name||2019 Budget Memo Final.docx|
Fiscal year 2017 has been another challenging budget year due to several factors, including lower enrollment than projected, increased salary expenses, and reduction in state support. We put several measures in place to control spending and managed to a spending plan approved last June. Over the year, we were successful at reducing spending and deferring positions and projects. Thank you for your support and involvement in these efforts.
For fiscal year 2018, we presented to trustees a balanced budget, which was passed on June 13th, at the annual meeting. This budget totals $75.3M in expenditures with $75.8M in revenue across the funds. This balanced budget was formed with several assumptions, including no significant additional funding from the Commonwealth again this year. This budget assumes almost no growth in the personnel budget, which we are committed to keeping below 65% of total budgeted expenditures.
The undergraduate budget revenue is projected to be $45,359,701, with an annual student headcount of 1,650: 1,075 in-state; 285 out-of-state (including international students); and 290 from New England. We are anticipating a state maintenance funding level at $18,888,201, which is a slight increase over FY17. We are also anticipating $26,471,500 in tuition, fees and other sources after institutional aid and scholarships are factored in. This model shows a conservative approach and we have a high level of confidence that we will achieve this revenue target.
The approved FY'2018 budget plan continues to fund all collective bargaining obligations and invests in priority areas outlined by the college for enrollment management and financial aid. The additional investment in financial aid has been instrumental in our strategy to reverse the downward trend in enrollment as well as to increase it from 470 new students in FY17 to over 530 new students projected for FY'18. We increased available institutional financial aid to undergraduate students next year by approximately $1M with a total of $8M available in FY'2018. This reaffirms our commitment to our students to keep MassArt affordable and accessible for all.
The housing budget assumes slight increases in both revenue and expenses of about 3.5%. We submitted a balanced spending plan for this segment, and MassArt has negotiated additional bed spaces at Wentworth and Wheelock to meet the increased demand for on-campus student housing.
Non-operating capital expenditures for FY18 include MSCBA bond funds, DCAMM grants, Governor’s bond funding, and the Unbound Campaign. We do not plan to increase our operating budget debt service obligations for FY18. The major projects with substantial work slated for FY18 are the Tower Building Study, Library Renovation, ADA Access to North Hall, Galleries Renovation (phase 1), Skyway Renovation, and the Alternative Energy Project. These projects will continue our almost ten-year campaign to reduce deferred maintenance on campus; increase accessibility for students, staff, faculty, and visitors; improve energy use reduction and stabilization; and begin an organized improvement of the aesthetics of the campus.
Despite the fiscal challenges, the college continues to maintain quality for our students both academically and through continued improvements to the physical infrastructure. The college continues to be fiscally sound, and level funding from the state continues to put pressure on our operating account. The challenge before us in FY2018 and coming years is to respond with fiscal restraint to protect what has been achieved while continuously aligning with and envisioning the vibrant future laid out for our students.
As always, MassArt’s success continues to rest in the profound ability of our community to come together to face and respond to challenges whether they are financial or social. The importance of contributing to each new incoming class and helping them become vibrant and vital artists, designers, artist educators and professionals able to go out and make a difference in the world, is our privilege and responsibility and I thank you for your continuous dedication to our mission.
FY2018 MassArt Budget
2020 Budget Calendar (DRAFT)
View file name DRAFT FY20 Budget Development Calendar.pdf height 250
2019 Budget Calendar (11-15-2018)
State Budget Process
State Government Transparency Website
CTHRU was launched by the Office of the Comptroller in the fall of 2016 and has quickly become a national model for its depth, breadth, timeliness, and its intuitive experience for exploring how and where our tax dollars are utilized. Stewards of the Commonwealth’s financial data, the Office of the Comptroller is a uniquely independent and apolitical overseer of more than $60 billion in governmental and other funding sources annually. In addition, the Comptroller oversees the Commonwealth’s expenditure and payroll management and major audit functions ensuring security, transparency, accountability, and service delivery across all branches of state government. The powers and obligations of the Comptroller are generally dictated by M.G.L. c.7A.
Department of Higher Education Data Website
The DHE Data Center is derived from our Linear Trends books, a compilation of data submitted by the public higher education institutions that reflect the key performance measurement indicators approved by the Massachusetts Board of Higher Education (BHE) in 2003/2004. Where authorized comparisons are made to peer-derived benchmarks and other performance targets established by the BHE.
FY18 Fiscal Operations Reports (Quarterly)
Operations Summary by Month, by Department (Final)
FY17 Fiscal Operations Reports (Quarterly) and Audit
FY16 Fiscal Operations Reports (Quarterly) and Audit